1. Basic Policy on the Handling of Personal Information
- We comply with the Act on the Protection of Personal Information and other applicable laws, and appropriately handle the personal information of all stakeholders, including customers, shareholders, employees, job applicants, and business partners.
- When acquiring personal information, we clarify the purpose of use in advance and collect it through lawful and fair means.
- Personal information we acquire is used only within the scope of the purposes stated in advance, and is never used for other purposes without consent.
- We take necessary and appropriate measures to prevent leakage, loss, or damage of personal information and to otherwise ensure its security.
- We will respond appropriately and promptly to complaints and inquiries regarding the handling of personal information.
- We continuously review and improve our efforts regarding the protection of personal information.
2. Public Notice Regarding the Handling of Personal Information
2-1. Purposes of Use
- Customer information: responding to inquiries, providing service information, performing and managing contracts, and notifying seminars and events.
- Job applicant information: recruitment selection, communicating selection results, and HR management after joining the company.
- Business partner information: contract management, communication regarding outsourced work, and payment procedures.
- Inquiries through our website: Responding to inquiries and sending requested materials
2-2. Joint Use with Group Companies
As a member of the Hybrid Technologies Group, we may share personal information with group companies within the following scope for joint use.
- Categories of personal information jointly used: Name, contact information, and information related to contracts and transactions
- Purpose of joint use: providing and improving services within the group, and internal management.
- Scope of joint users: Hybrid Technologies Group companies, including affiliated companies in Japan and Vietnam.
- Party responsible for management: Hybrid One Corp.
2-3. Third-Party Provision and Overseas Transfer
- Except where required by law, we do not provide personal information to third parties without the consent of the individual concerned.
- When we entrust the handling of personal information to service providers, such as system development companies and cloud service providers, we carefully select and supervise such providers and require them to implement appropriate security measures through contracts and other arrangements.
- Where consent is required to provide personal information to our Vietnamese entity (Hybrid One Co., Ltd.), we will limit such provision to the necessary scope and implement appropriate security measures.
2-4. Procedures for Requesting Disclosure, Correction, or Suspension of Use
If you wish to request disclosure, correction, suspension of use, or other actions regarding your personal information, please contact the inquiry desk below with the necessary documents to verify your identity. We will respond within a reasonable period.
2-5. Security Control Measures
- Restricting access privileges and conducting employee training and education.
- Physical security measures (such as controlling entry and exit, and storing documents under lock and key).
- Technical security measures (such as access control and SSL encryption of communications).
- Supervision of outsourcing contractors.
2-6. Contact Desk
Hybrid One Corp. — Personal Information Inquiry Desk
Address: Daiwa Nakano-sakaue Building 6F, 3-31-11 Honcho, Nakano-ku, Tokyo 164-0012, Japan
Inquiry form: Please contact us via the Contact section of this website.
3. Policy on the Protection of Specific Personal Information (My Number)
- We comply with the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures (the "My Number Act") and appropriately handle specific personal information.
- We acquire and use specific personal information only within the scope of purposes defined by law, such as preparing withholding tax slips and processing social insurance procedures.
- We establish internal handling rules and take necessary and appropriate measures to secure specific personal information.
- We regularly inspect and review our handling of specific personal information.
- We respond promptly to complaints and inquiries regarding specific personal information at our inquiry desk.
4. Basic Policy Against Anti-Social Forces
We maintain no relationship whatsoever with anti-social forces or organizations that threaten the order and safety of civil society, and we respond firmly to any unreasonable demands.
- We have no relationship whatsoever with anti-social forces, including business transactions.
- We reject unreasonable demands from anti-social forces as an organization.
- In the event of an incident, we work closely with external specialists such as the police and legal counsel.
- We do not provide funds or any other form of benefit to anti-social forces.
- We terminate relationships with business partners found to be connected with anti-social forces.
5. Use of Cookies and External Transmission of Information
- Our website uses cookies and similar technologies to improve convenience and analyze usage.
- We use analytics tools such as Google Analytics to analyze website usage. The information collected through these tools does not directly identify individuals.
- The collected information is appropriately managed in accordance with the privacy policies of the respective service providers.
- If you do not wish to use cookies, you can disable them through your browser settings. Please note that some website features may not be available in that case.
6. Terms of Use (Website Terms of Use)
6-1. Scope of Application
These Terms of Use set forth the conditions for using our website (hereinafter referred to as the "Site"). By using the Site, you are deemed to have agreed to these Terms of Use.
6-2. Prohibited Actions
The following actions are prohibited when using the Site.
- Acts that violate laws, regulations, or public order and morals.
- Acts that infringe on the intellectual property rights, portrait rights, or other rights of the Company or third parties.
- Acts that interfere with the operation of the Site.
- Registering or transmitting false information.
- Any other act that the Company deems inappropriate.
6-3. Disclaimer
- We make every effort to ensure the accuracy, completeness, and usefulness of the information provided on this Site; however, we do not guarantee its accuracy, completeness, or usefulness.
- To the extent permitted by applicable laws and regulations, we shall not be liable for any damages arising from the use of this Site, except where such damages result from our willful misconduct or gross negligence.
- We are not responsible for the content of any external sites linked from the Site.
6-4. Copyright
All copyrights to content published on this Site, including text, images, and logos, belong to us or their respective rightful owners. Reproduction, redistribution, modification, or other unauthorized use is prohibited without prior permission.
6-5. Changes to These Terms
The Company may revise these Terms without prior notice when deemed necessary. Revised Terms take effect from the moment they are published on the Site.
6-6. Governing Law and Jurisdiction
These Terms of Use shall be governed by the laws of Japan. In the event of any dispute arising in connection with this Site, the Tokyo District Court shall have exclusive jurisdiction as the court of first instance.
Contact
For inquiries regarding this Policy and these Terms, please contact us via the Contact section of this website.